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HR assistant

Job Title: HR assistant
Contract Type: Permanent
Location: Manchester, Greater Manchester
Salary: £18000 - £22000 per annum
Reference: BCHR_1573575341
Contact Name: Kane Tonge
Contact Email: k.tonge@project-resource.co.uk
Job Published: November 12, 2019 16:15

Job Description

Purpose of the Role

As the HR Assistant, you will be a great team player focused on providing support to the HR team and wider business across multiple sites - ensuring an efficient and effective HR service.

Excellent communication skills are key, with the ability to establish quality relationships with key stakeholders, including external providers, management and staff quickly.

You are well organised and able to manage a busy workload with conflicting priorities. As a representative of the HR team, your excellent communications skills and ability to remain calm and reliable under pressure and challenge are essential to this role.

What you'll be doing - Key Duties/Responsibilities

With a flexible approach to supporting all activities, preferably but not limited to:

  • Providing basic advice to managers and employees on HR policies and processes - ensuring best practice
  • Having a good understanding of HR practices as well as basic knowledge of employment law and employee relations
  • Assisting the HR team with the coordination of the recruitment process, including; maintaining the website, corresponding with applicants, liaising with recruitment agencies, coordinating interviews, compiling and issuing offer letters and contracts of employment, checking of references and qualifications etc
  • Preparing monthly HR and People Data
  • Managing the day to day HR administration duties, providing support to the team as necessary
  • Preparing the monthly attendance report for HQ, as necessary
  • Managing the Careers and HR inboxes and actioning accordingly
  • Responsible for all associated administration and coordination of new starters and leavers - creating EE files on Cascade, administering the end of probation process, acknowledging receipt of resignation letters, scheduling exit interviews etc
  • Monitoring the processing of sickness and absence - ensuring that the relevant management procedures are being followed
  • Coordinating meetings, interviews and parking with the Admin Team
  • Assisting the HR team with the management of mandatory training (reviewing, booking, liaising with employees and managers and the training provider), collating training data for the CITB levy as and when required

What we're looking for - Person Specification

Work Experience/Expectations

  • Background performing a similar role (HR Assistant/HR Administrator) for a minimum of 3 years
  • Experience with general HR office duties - absence management, recruitment, induction, references etc
  • Understanding of policies and procedures and assisting employees and managers on following them - to ensure best practice
  • Taking minutes for investigations and hearings
  • Day to day basic advice for ER enquiries
  • Knowledge and understanding of up-to-date employment legislation and Codes of Practice

Qualification(s)/Health & Safety Requirements

  • CIPD Level 3 qualification (or working towards)

Personal Qualities

  • The individual should have a desire to continuously pursue innovation and development
  • Good interpersonal and communication skills coupled with the ability to form effective working relationships
  • Capable of taking ownership of tasks and communicating outcomes with clarity
  • A 'hands on' approach with the ability to pro-actively handle multiple issues in a high-volume environment
  • Strong work ethic
  • Strong administrative and organisational skills
  • Holds a current driving license (desirable)

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